People & Organisation Administrator

Welcome to Kia UK!

About Us

Kia UK is a leading automotive brand offering one of the industry’s largest range of models across multiple vehicle segments and was the third most popular UK car brand in 2025. With 190 Kia Dealers across the country, Kia is now widely known for its advanced electrified products offering the technology of tomorrow, today. Spearheading this charge are award-winning products including the fully electric EV6 – Kia’s first dedicated electric vehicle, the 2024 World Car of the Year the EV9 and the electric compact SUV and World Car of the Year 2025 the EV3.

Kia UK has consistently grown for over 30 years, supported by bold design, quality products and ever-evolving customer service. By 2027, the brand aims to offer no less than nine fully electric vehicles in the UK, a positive step towards becoming a leading global sustainable mobility solutions provider.

People are central to Kia UK and every day is an opportunity to learn something new and to grow personally and professionally. This was recognised with Kia UK named as one of the UK’s Best Workplaces™ 2024, 2025 and 2026 by Great Place To Work®, and also ranked in the 2025 & 2026 Best Workplaces™ for Women, Development, Wellbeing, and Manufacturing, Production & Transportation. Kia employees reported positively on areas such as working atmosphere, trust in management, corporate strategy, pride in working for the company, benefits, facilities and much more!  

The Role

This role is responsible for the efficient processing of payroll and reporting along with generalist HR admin support, including invoice processing, maintenance of data across our systems, benefits, recruitment support, employee records management, onboarding/offboarding. This role is crucial to maintaining the smooth functioning of the People & Organisation department and delivering excellent internal service to staff.

• Support the People & Organisation team with the following:

  • Maintain accurate and up-to-date employee records in HR systems and personnel files.

  • Maintain accurate and up-to-date employee records with third party benefit providers.

  • Own the collation and submission of payroll data to ADP on a monthly basis

  • Processing of all People & Organisation team invoices using SAP

  • Prepare onboarding materials and support facilitation of the new hire onboarding process.

  • Assist with employee offboarding and keeping record and systems updated

  • Respond to internal and external HR-related inquiries or requests and provide assistance.

  • Ensure compliance with company policies and employment laws.

  • Assist in the preparation of HR reports, metrics, and documentation.

  • Coordinate and support with training and development programs.

  • Support the team with organising training and tracking completion

  • Support the team with employee engagement initiatives and events

  • Perform general administrative tasks such as data entry, reporting and document preparation.

  • Support the recruitment process where required, including posting job advertisements, scheduling interviews, and coordinating with candidates.

  • Support and assist the wider team with various projects and initiatives as required

About You

• Excellent Excel skills for spreadsheets and analysis. 

• Excellent organizational and time-management skills.

• Strong attention to detail and accuracy.

• Effective communication and interpersonal skills.

• Good general IT skills including PowerPoint, Word

• Strong team player with the ability to work with others to ensure the achievement of objectives.

• Enthusiasm and passion for providing great employee experience.

• Ability to handle sensitive information with confidentiality.

• Working towards a recognized HR qualification eg. CIPD (Desirable but not essential)

• Knowledge and experience of HR and Finance systems eg. Workday, SAP (Desirable but not essential)

We recognise that there may be a number of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don’t exactly match what we’ve outlined in the role description. If you think you could be a good fit for this role, we’d love to hear from you!  

The Benefits

         🌊Flexible working hours (core hours between 10:00am-3:00pm)

         🏡Hybrid working (up to 2 days a week remote working pro rata)

         🚗Employee Car Scheme (car lease + insurance all included from £85/month)

         🍳Onsite Chef -> free lunch every day

         🩺Private Medical Care (Vitality) 

         💗Annual Health Checks and free flu jabs offered onsite

         🦷Private Dental Care (Denplan, £0 excess)

         😮Pension with enhanced employer contribution

         💸Life Assurance

        🏖24 days Annual Leave + Bank Holidays

🚴 Wellness benefits including cycle to work scheme, free eye tests, employee assistance programme, Mental Health First Aiders and more

💰 Financial hub providing free financial guidance and support

🌍 Work from anywhere for one week a year

🤰 Enhanced Maternity, Adoption and Shared Parental Leave (up to 6 months fullpay)

👶Enhanced Paternity Leave (up to 4 weeks fullpay)

       🤸‍ Free weekly yoga, football, and badminton clubs

       🎱Pool tables, dart board, and massage chairs onsite

        😇Opportunity to get involved & give back via our charity partners

        🥳Birthday Vouchers

        🎉Celebrations such as our Spring Ball, Christmas events, Social Club and much more!

Location/Travel

The Kia UK Head Office is based in Walton-on-Thames, just a 5-minute walk from the station. We also have plenty of on-site parking for drivers, including EV charging ports.

There is step-free access throughout the building, but please let us know if you require any additional accessibility support and we will cater to your needs as best we can.

Interview Process

Step 1: CV review

Step 2: Teams interview

Step 3: Face-to-face interview

We are committed to providing an inclusive and accessible recruitment process. We understand that every candidate is unique, and we welcome the opportunity to make reasonable adjustments to ensure that all individuals can fully participate in our interview process. If you require any adjustments or support to facilitate your interview, please do not hesitate to let us know. We are happy to discuss your needs and make arrangements that support your participation to best showcase your skills and qualifications.

At Kia, we are committed to employing the best-qualified people and provide equal opportunity for the advancement of employees including promotion and training and thereby not discriminating against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief or disability