Facilities Assistant - 12 Month Fixed Term Contract

Welcome to Kia UK!

About Us

Kia UK is a leading automotive brand offering one of the industry’s largest range of models across multiple vehicle segments and was the fourth most popular UK car brand in 2023. With 190 Kia Dealers across the country, Kia is now widely known for its advanced electrified products offering the technology of tomorrow, today. Spearheading this charge are award-winning products including the fully electric EV6 – Kia’s first dedicated electric vehicle, the 2024 World Car of the Year the EV9 and the all new electric compact SUV the EV3.

Kia UK has grown for over 30 years, supported by bold design, quality products and ever-evolving customer service. By 2027, the brand aims to offer no less than nine fully electric vehicles in the UK, a positive step towards becoming a leading global sustainable mobility solutions provider.

People are central to Kia UK and every day is an opportunity to learn something new and to grow personally and professionally. This was recognised with Kia UK named as one of the UK’s Best Workplaces™ 2024 by Great Place To Work®, and also ranked in the 2024 Best Workplaces™ for Women, Development, Wellbeing, and Manufacturing, Production & Transportation. Kia employees reported positively on areas such as working atmosphere, trust in management, corporate strategy, pride in working for the company, benefits, facilities and much more!  

The Role

• A 12 month Fixed Term Contract providing a wide range of departmental activities, working closely with colleagues, outsourced providers, and contractors to ensure smooth management and operation of the Facilities department at Kia UK Limited, ensuring all staff and visitors receive the best possible service from the department.

• Responsible for supporting the business in the co-ordination of Carbon reduction aims as well as supporting the Facilities Manager with day-to-day operations;

  • Organise repairs & maintenance tasks at Kia’s properties, mainly head office

  • Assist in monitoring the security of the office and the office environment, ensuring it is presented in the best possible way and safe for staff/visitors

  • Support H&S tasks including DSE assessments, PAT testing, risk assessments, audits

  • Respond to Insurance requests including Insurance claims, support renewals as well as event requirements from staff and external personnel.

  • Assist in the management of Front of House team, deputising for Facilities Manager with Catering, Cleaning, Security and other outsourced providers

  • Assisting in the maintaining of facilities systems including Microsoft Visio, Avigilon, ACT Manage, BMS systems

  • Processing of purchase orders and expenses through SAP with understanding of expenditure and annual budget allocation

  • Support fit-out, reorg and construction projects with start to end management as required

  • Work collaboratively with various departments on projects, including tasks associated with hosting events

  • Liaise with external facilities management providers such as utility providers, local authorities for Head Office and other sites

  • Support property management processes such as rent reviews, business rates, service charge matters, tenants improvements, lease obligations, site inspections, commercial agents liaisons etc.

  • Support the business with increased declarations required by external supplier and customers regards Net Zero commitments and plans

  • Greenhouse Gas Consumption reporting management for all KUK sites, including Scope 1,2 and 3 energy usage allocation

  • Lead accreditation for ISO 14064 & BEMS enhancements

  • Co-ordination of Carbon Literacy feedback/actions in to timetable of achievable

About You

• Excellent interpersonal and communication skills

• Ability to work effectively cross functionally

• Good working knowledge of Microsoft Office

• Self-starter, motivated, driven and with a desire to learn

• Competent Project and Stakeholder Management skills

• Ability to interpret data and make commercial recommendations

• Previous experience using SAP would be beneficial along with understanding BMS systems

• Qualified in IOSH, NEBOSH or any industry standard H&S and/or Environmental qualification desirable

We recognise that there may be a number of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don’t exactly match what we’ve outlined in the role description. If you think you could be a good fit for this role, we’d love to hear from you!  

The Benefits

         🌊 Flexible working hours (core hours between 10:00am-3:00pm)

         🏡 Hybrid working (up to 2 days a week remote working pro rata)

         🚗 Employee Car Scheme (car lease + insurance all included from £85/month)

         🍳 Onsite Chef -> free lunch every day

         🩺 Private Medical Care (Vitality) 

         💗 Annual Health Checks and free flu jabs offered onsite

         🦷 Private Dental Care (Denplan, £0 excess)

         😮 Pension with generous enhanced employer contribution

         💸 Life Assurance

         🤒 Critical Illness Protection

        🏖 24 days Annual Leave + Bank Holidays

🚴 Wellness benefits including cycle to work scheme, free eye tests, employee assistance programme, Mental Health First Aiders and more

     💰 Financial hub providing free financial guidance and support

        🤰 Enhanced Maternity, Adoption and Shared Parental Leave (up to 6 months full pay)

       👶Enhanced Paternity Leave

       🤸‍ Free weekly yoga, football, and badminton clubs

       🎱 Pool tables, dart board, and massage chairs onsite

        😇 Opportunity to get involved & give back via our charity partners

        🥳 Birthday Vouchers

        🎉 Celebrations such as our Spring Ball, Christmas events, Social Club and much more!

Location/Travel

The Kia UK Head Office is based in Walton-on-Thames, just a 5-minute walk from the station. We also have plenty of on-site parking for drivers, including EV charging ports.

There is step-free access throughout the building, but please let us know if you require any additional accessibility support and we will cater to your needs as best we can.

Interview Process

Step 1: CV review

Step 2: Teams interview

Step 3: Face-to-face interview

We are committed to providing an inclusive and accessible recruitment process. We understand that every candidate is unique, and we welcome the opportunity to make reasonable adjustments to ensure that all individuals can fully participate in our interview process. If you require any adjustments or support to facilitate your interview, please do not hesitate to let us know. We are happy to discuss your needs and make arrangements that support your participation to best showcase your skills and qualifications.

At Kia, we are committed to employing the best-qualified people and provide equal opportunity for the advancement of employees including promotion and training and thereby not discriminating against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief or disability.